Protocols for Volunteers and Officials at the Ravens Rock Stage Rally 2020

 Person in charge: Assistant COC, Ann Marie Fitzgerald or persons designated by the Assistant COC.

Firstly, it is of the utmost importance that all Volunteers and Officials attending the event put their own safety as a priority and ideally if people from the same households could travel together to and from the event.  Additional to the normal procedures for helping and officiating they should always follow the current HSE/Government guidelines where practically possible.

Hereunder are the intended protocols which will be put in place at a minimum.

1. Exact number of V&Os required for the event will be established by the COC in conjunction with the Motorsport Ireland Safety Delegate prior to the event.

2. All V&Os will be required to complete and sign a Covid-19 Self Declaration Form 72 hours before attending (Wednesday the 07th of October), this signature will be considered as sign on to act at the event replacing the normal sign on procedures. 

3. All roles will be pre-assigned and advised.

4. Meeting point will be at the Racecourse in Tramore where attendees can socially distance. Non-contact temperature checks will always be carried out on entry to the facility. P.N should a temperature reading be recorded above 37.5 then the person will be asked to self-isolate in their own vehicle, drink fluids and be rechecked after 15 minutes. On the second check should the temperature remain above 37.5 then the Security Personnel will contact the Covid Compliance Officer by phone for further instructions.

5. Single use sanitised V&O packs will be provided to include the following:

a. Single use wrist bands (Access All Areas)

b. Briefing sheet

c. Event Pack

d. Masks

e. Gloves

f. Hand sanitising gel

g. Rubbish bags

h. Envelopes with each V&Os name containing reimbursement of expenses. 

6. V&Os meals or drinks will not be provided. We suggest that in the morning and evening whilst travelling to and from the event they purchase their own refreshments or meal from wherever they wish.  

7. During the running of the event the V&Os will carry out their normal duties for its safe running whilst keeping a safe distance from all other personnel.

8. The event is not being advertised nor are maps being published in the usual rally programme in order to discourage spectating.

9. Covid-19 signage will be in place at all venues to advise any potential spectators of the HSE protocols.   Therefore, we do not require V&Os to engage with spectators on the matter unless they feel their own welfare is in danger.  If this should happen, they should contact the Assistant COC immediately who will in turn take direction from the COC.

10. Please always wear your PPE where necessary and regularly sanitize your hands throughout the day.

11. In the event of any person feeling unwell during the event, please contact the Assistant COC immediately by phone who will in turn make the necessary arrangements for your safety and welfare. 

12. We would ask that all V&Os would avoid entry to the service area on Sunday the 11th  unless necessary as part of their role at the event. 

13. V&Os are asked to please leave the event when their role is carried out and we thank you all most sincerely for your help and co-operation.    

 

James Coleman (COC)

Ravens Rock Rally 2020.